Invited Exhibitors
EAEQ
We provide the Every Answer to Every Question Ever Asked (EAEQ)— It is a lot of info but we have taken great pains to organize short bullet points under categories to make it easy to skim and find your answer. This is how and where we include new or changed Regulations Guidelines etc. So, it is important that you review this document. It is designed to be quickly skimmed. Please check the EAEQ before emailing questions.
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When do I need to be there?
- Held rain or shine – No refunds due to rain
- Attendance with booths open & manned required all day both days
- 9:00 a.m. – 6:00 p.m. Saturday
- 9:00 a.m. – 5:00 p.m. Sunday
- Failure to notify if tardy, absence or early departure is considered no-show
- No-shows and blacklisted will not return
- Complete set-up 30 minutes before show opening and remain until closing
- Cancellation Form and Phone Call Required after September 25
- No Vehicles 30 minutes prior until 30 minutes after show hours
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When Can I Set-Up?
- Tuesday – Friday set-up is allowed – no security provided until Friday
- Set up officially begins Friday 9:00 a.m. with check-in
- After 7:00 p.m. Friday, gain access to exhibit area via security
- Call before 7:00 p.m. Friday for booth set-up information or questions
- Limit set-up to booth boundaries
- Encroachment violations noted – warnings will be issued and recorded
- Space use violations may yield immediate expulsion without refund
- Exhibit area gates close 8:30 a.m. – no access – NO EXCEPTIONS
- All vehicles removed from exhibit areas by 8:30 a.m. – NO EXCEPTIONS
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When & Where Can I Check-In?
- Check-in BEFORE setting up booth (call ahead for late arrival)
- Use contact’s last name [or booth#] to check-in – no paperwork required
- Pick-up exhibitor packet prior to show
⚬ Friday 9:00 a.m. – 7:00 p.m. (Mill Porch)
⚬ Saturday 6:30 – 8:30 a.m. (Main Entrance Drive)
⚬ Saturday after 9:00 a.m. (Information Booth #026)
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What’s Provided?
- 15’ x 15’ reasonably flat outside area
- Some have trees near corner
- No tents, tables, chairs or other items furnished outside
- Secure tents against mother nature. Recommend weights over tie downs
- Extra long metal stakes & heavy hammer needed to tie down tents
- Buried electrical lines – take care driving stakes
- Tent Size Limit:
- 15’x15’ secured inside
- 12’x12’ secured outside
- No restrictions on size or color
- Funeral tents strictly prohibited
- Hard, gravel-filled ground defeats plastic stakes
- Interior/covered spaces: size & amenities vary by location
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What is in my Exhibitor Packet?
- Booth sign
- Name badges
- Name badge holders
- Parking passes
- Sunday Breakdown and Booth Access
- GA Sales Tax Collection Form FS-32
- Exhibit Map – exhibitor version
- Every Answer to Every Question Ever Asked (EAEQ)
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What is Acceptable?
- Discounted signage strictly prohibited – such as “50% off” or “2 for 1”
- Overt solicitation ‘barkers’ & selling outside your area strictly prohibited
- Subletting, apportioned, allowing others space to sell – strictly prohibited
- EAEQ violation is adequate grounds for prompt expulsion
- Exhibitor’s attire & behavior must reflect overall family-oriented theme
- Conduct of harassing nature towards mill staff or volunteers is not tolerated
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What Happens When Things Are Wet?
- Show held rain or shine – No refunds due to rain
- Booths unsuitable for use prior to set-up will be moved.
- It is your responsibility to provide ground cover inside space
- PM will provide hay &/or shavings in muddy aisle – After 8:30 am1
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What Can I Bring?
- Crafts must be handmade out of natural materials by exhibitor
- Food fits Southern Appalachian Country Fair theme – prefer fresh/from scratch
- Only approved items described on your placement letter are allowed
- Submit new items by July 25. – Use Add Item Form on pratersmill.org
- NO FAIR TRADE
- NO PLASTIC – only plastic in packaging is allowed
- Demonstrations encouraged
- Details: pratersmill.org/fair/apply/ then select booth type
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What Amenities are Available to Exhibitors?
- Security Fri.-Sun. – not responsible for lost, stolen or damaged items
⚬ Gates locked & guarded 7:00 p.m. – 7:00 a.m. Friday – Sunday nights - Exhibitor Parking Lot across street – PARKING PASS REQUIRED
⚬ Flat walkway under bridge for easy access or use ramped crosswalk - Exhibitor only port-o-lets (one) with the main public group near Gin & on the Store Side. Plus 3 more inside fence behind food shed
- Booth Sitters will visit to check on your needs. Plus Assistance as needed.
⚬ volunteer@pratersmill.org to arrange advance help - Prater’s Mill Information Booth (#026) for help or call 706.694.MILL
- Exhibitor Revitalization Room – soda, water, coffee, tea, table & microwave
⚬ First room, right side-entrance, upstairs granary - Loading Zone Across GA2 by the Exit Ramp for Customer Pick Up
- Bagged Ice for sale On the Grounds (#133)
- Conveniently Located Walk-In Dumpsters
- On Site Coke® ‘warehouse’
- Security Fri.-Sun. – not responsible for lost, stolen or damaged items
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What about Refunds & Cancellation?
- $35 Fee after January 25
- No refund after September 25.
- Cancellation Form Required: pratersmill.org/fair/invited/cancel
- Cancellation Form and Phone Call Required after September 25
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May I Handout Flyers etc.?
- NO: Strictly prohibited – Persons caught distributing will be removed
- Literature, pamphlet, promo etc. may be displayed
- Must be picked up or requested by visitor
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How Do I Find My Booth?
- Booth number highlighted on map on placement letter
- Booth corners & numbers marked on ground in orange paint
- Guidance to booth location available during Friday check-in hours
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Do I Need a Fire Extinguisher?
- Fire Marshal requires minimum one fully-charged, working fire extinguisher in each booth using open flame of any kind
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Can I Camp On-Site for Free?
- Yes. In exhibitor parking lot ONLY – creek side preferred – first-come basis
- No hookups – fresh water available at red pump house by store
- Temporary, after-hours power may be arranged with Fair Director – your
cord must reach Prater’s Store Exterior
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Can I Get Electricity?
- Limited booth locations have electricity – advance request on registration
- Amperages limited & not guaranteed. Max < 20 amps per booth most share 20 amps – food shed area has significantly lower amps & high use
- Quiet generators allowed
- Extension cords must be
- Medium to Heavy-Duty (see chart below)
- No more than 25 ft each
- Outdoor or Outdoor/Indoor Rated
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Can I RSVP in Advance for Next Year? – Yes
- Art Fair Source Book: mail postcard in exhibitor packet or use link thereon
- Prater’s Mill: online only at pratersmill.org
- Select ‘REPORT CARD’ from ‘INVITED EXHIBITORS’ under ‘FAIR’ menu
- Links to both AFSB & PMCF surveys emailed to you after fair
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Closing Access Procedures
- Is covered in detail at the Mandatory Saturday night exhibitor meeting.
- Visitors must be clear before we begin. Plan on 5:30 start time Sunday.
Access Mill Side:
- STEP 1: Break Down Booth and Pack It Up.
- STEP 2: Get Pass
- STEP 3: Get vehicle(s) in line – show pass at Boy Scouts
- STEP 4: ONE-WAY traffic: Follow Arrows on map to booth & exit
Go Home:
- DO NOT GET IN LINE
- Tell Boy Scouts your are going home.
- USE YOUR BLINKER to indicate turns
Store Side:
- No Line Pass needed
- Tell Boy Scouts your Booth is in Store Side exhibit area
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Do I Get Name Badges, Holders & Parking Passes?
- Preprinted with names & details provided before July 25
- Distribute name badges (NB) & parking passes (PP) before fair
- Name Badge, Holders & Parking Passes in exhibitor packet at check-in
- Groups may request pick-up or mailing of NB & PP before September 25
- Holders cannot be mailed – pick-up in packet or PM Info booth (#026)
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Event Sales Tax Collection:
- Exhibitor responsible for Sales Tax Collection and Reporting
- Miscellaneous Sales Event Form FS-32 distributed in Exhibitor Packet
- What you do after that is your business — not ours!
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How May I Submit My Point of View?
- Prater’s Mill: online only at pratersmill.org
- Select ‘REPORT CARD’ from ‘INVITED EXHIBITORS’ under ‘FAIR’ menu
- Links to both SF-32 & PMCF surveys emailed to you after fair
- Prater’s Mill: online only at pratersmill.org
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Important Notice
- Notify everyone with your booth of all information contained herein
- Professional behavior is expected
- Failure of exhibitor or associate to comply regarding use of space may result in immediate expulsion without refund & will jeopardize your exhibitor status
- Closed or abandoned booths are in violation of exhibitor agreement
- Conduct of a harassing nature towards Mill staff or volunteers is not tolerated MAY RESULT IN:
- Immediate expulsion without refund
- Videoed/photographed
- Listed on shared blacklist
- Will jeopardize your exhibitor status
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Is There Access to Water?
- City water available – but only two access points, one each side
- Store side at Red Well House by Store
- Mill side at hand-washing station by port-o-lets near Cotton Gin
- City water available – but only two access points, one each side
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More on Exhibitor Name Badges:
- Valid badge requires booth # & individual’s name (written or printed)
- Required to be worn at all times for access, recognition and free entry
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More on Parking Passes:
- Should your lights get left on or anything else, we can locate you
- Valid pass requires booth #, name & owner’s name (written or printed)
- Required for access to exhibitor parking lot, Saturday & Sunday
- Display on the driver’s side dash with all contact information visible
- Dropped trailers also require pass attached – zip ties available at check-in
- Vehicles without parking pass, removed at owner’s expense
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What Do I Do on Friday & Saturday Nights?
- Required to secure items, tents & displays against mother nature
- Pack up everything or leave all or part in place – your choice
- On site security provided 7:00 p.m. – 7:00 a.m. Friday – Sunday nights
- Saturday Night Mandatory Exhibitors Meeting at the Stage
- 6:15 – 6:45 – Questions until 7 — at least one person must attend
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Where Do I Put Trash?
- Normal items – use local trash cans with liner
- All garbage from your booth must use dumpsters, break down boxes
- Minimum $50 charge to clean booth [trash, coke crates &/or coolers]
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Submit New Craft Items
After you receive initial invitation, each additional item type must be reviewed by the committee before adding it to your sale Items. Require at least 1 photo of finished work and 1 photo of you creating it for each new item using the ADD ITEMS form.
Add Craft items using the form below. To add food items, contact the Fair Director (fair@pratersmill.org)
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Cancellation Form & Refund Policy
TO CANCEL: Complete the required form below:
- Before January 25 = full refund
- Before September 25 = refund less a $35 cancellation fee. Late fees are not refundable
- After September 25 = No Refund MUST COMPLETE FORM + CALL 706-694-6455 to advise us as well
- By following the proper cancellation processes, you will remain eligible for future invitations.
Exceptions to the cancellation policy can be made by the Fair Committee & Fair Director depending on the situation resulting in the cancellation. Please be thorough and detailed when describing your Reason.
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If You Have An Emergency
If you experience any abrupt change beyond your control that could cause a real or possible delay and/or absence, call or text the Fair Director, and advise us of your situation 906-PMC-FAIR {906-762-3247 -option 7 then 2} – anytime, but as soon as you can. We will work out a solution together.
Complete a report card and share your experience with the Fair.
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Placement Policy
The primary purposes of the Prater’s Mill Country Fair are to educate the public regarding the property’s historical background & to raise money to preserve & maintain the site. Proceeds from the Fair fund the Foundation’s mission “to protect, preserve, & present the heritage of the Prater’s Mill Historic Site for future generations.”
Locations are designated as “Mill Side”–the north side of Highway 2–& the “Store Side”—the south of the road. In keeping with the Fair’s purpose, vendors are selected & assigned locations on the following basis:
- Vendors selling items in keeping with the Fair’s focus on artists, craftsmen, music, & food which adhere to the guidelines contained in the application information shall be located on the Mill Side of the property. Items for sale must be hand-made out of natural materials by the vendor (or family) & not assembled from kits or utilize plastic parts.
- Vendors selling food will be located on both sides of the property. Placement will be determined by the Fair Director to accommodate electrical & water needs & to provide diversity of food selections. Food items will be in keeping with the Appalachian Country Fair theme & may require insurance.†
- Groups & organizations who wish to provide information to the general public shall be located on the Store Side of the property. Such service shall be confined to those rendered in the public interest & shall not include information related to political parties, candidates, solicitation of or support for laws or legislation, petitions, or the distribution of materials or promotion of a religious organization.
- Amusements provided by groups, companies, or individuals shall be placed on the Store Side. Amusements shall be those in keeping with an agricultural setting with maintaining public safety of primary importance. All amusements utilizing livestock that comes into contact with the public shall provide hand-sanitizing facilities. Requires Insurance.†
- Fair sponsors are those businesses, individuals, or organizations which provide money, services, or supplies to support the promotion or operation of the fair. The Fair Director shall be authorized to provide such space or acknowledgment in such location as may be required in exchange for the Sponsor’s support.
- Approved groups shall be permitted to display information, literature, promotional items, or signs at their booth or table. In accordance with our handout policy, handing out any material–unless requested by visitors–is strictly prohibited & will result in the organization being required to immediately vacate the premises without refund or consideration of fees paid.
- All vendors shall be required to abide by the policies & rules set by the Fair Director, Fair Committee, or Foundation Board. Policies & rules will be published online & provided to vendors in the Guidelines & Information / Rules & Regulations (G&I/R&R) sheet. Exhibitor spaces are clearly marked by staff prior to arrival. Exhibitors may be warned of encroachment violations. Failure to comply with directions regarding use of space or conduct of a harassing nature toward staff or Mill volunteers may result in immediate expulsion without refund or consideration.
Fees & Deadlines
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Booth Fees:
$150
8185_198ff6-cf>Craft / Author (full) 1
8185_773e72-69>$40
8185_4d5b94-8e>Author Stall (shared) 1
8185_fcb926-47>$40
8185_22df5f-f8>Nonprofit Information
8185_3564e6-3e>$165
8185_7df6da-8f>Amusements & Food To-Go
8185_16f9c5-91>$150
8185_12b83f-db>Craft / Regular
8185_49266f-24>$300
8185_df463a-b7>Food Menu (immediate consumption)
8185_6e1a87-b5>gratis
8185_d344ca-b4>Living History Display or Demonstrations
8185_9fc11a-e2>Options Fees:
+$20
8185_c8e6ab-7d>Regular Power
8185_180313-63>+$50
8185_1669d9-af>Food Power
8185_444b0a-a9>+$50
8185_9121ca-84>Food Water
8185_ff930f-7c>+$75
8185_60f76a-21>Food Placement Granary
8185_b2e3e5-7a>+$85
8185_ad9743-ad>Food Placement Shed
8185_e86035-29>+$75
8185_1d1fb5-4d>Extra 5 Foot (20′ tent fee)
8185_a2b22d-bc>+$5
8185_82a089-4c>Paper RSVP Registration Process Fee
8185_1efc08-74>+$35
8185_21b63a-a2>Late Fee
8185_206b02-19>+$35
8185_209723-ed>Cancellation 3
8185_b7d305-e2>+$35
8185_9fcf51-8c>Returned Check
8185_62edab-a1>+$50
8185_d4c76d-e8>Booth Cleaning Minimum 4
8185_ae8492-a9>Fair Entry Fees:
$10
8185_cd9ac6-84>Adult Cash Admission
8185_bfde9f-c7>$10
8185_8730dd-52>Senior Cash Admission
8185_81461b-1f>$12
8185_36c1e0-72>Digital Ticket Admission 2
8185_e252ad-5c>Free
8185_a89931-d2>Fair Admission – Military ID
8185_2db846-09>Free
8185_81a88f-11>12 & Under Fair Admission
8185_a2ccd6-9b>Free
8185_f3447e-20>Pets Fair Admission
8185_038c7e-be>Free
8185_e06cd0-0c>Fair Parking
8185_e805d7-5b>Free
8185_ee1a94-f8>Parking to Fair & Back Shuttle Service 6
8185_70867a-92>Deadlines:
January 25
8185_5ed802-07>END Full Refund
8185_8286a4-3c>March 25
8185_40b6a9-52>RETURNING Exhibitors’ RSVP Registration & Payment
8185_f6bf63-db>July 25
8185_53310b-08>NEW Exhibitors’ APPLICATION
8185_848419-94>August 25
8185_f9ef43-be>END Submit New Craft Item
8185_c36a19-54>August 25
8185_97b549-60>NEW Exhibitors’ ADD Item Submission
8185_1dc66a-28>August 25
8185_74ea17-81>ACCEPTED Exhibitors’ RSVP Registration& Payment
8185_462f41-4b>
(notified before to 8/15)August 25
8185_5b42cb-e2>END Author Stall Option 1
8185_04ea41-10>August 25
8185_7b2403-47>Native Made Certificates Due
8185_59ee17-bf>August 25
8185_8ac738-f3>Liability Insurance Certificate due
8185_4dcdc3-3b>September 25
8185_cdcfcc-e7>END Application Review
8185_89202b-df>October 25
8185_843255-2c>BEGIN Application Review
8185_a5c018-ba>Application Fees:
$40
8185_533258-d8>Craft, Food, Amusement, & Info-Business 5
8185_6b34a9-63>$20
8185_094577-84>Author & Info-Nonprofit 5
8185_bb11d5-2b>Footnotes:
1 Fee & Placement is limited to availability after deadline.
2 Digital Admission Tickets may be purchased using card or digital payment in advance of entry.
3 See Cancellation Policy
4 Minimum of $50 charged Monday morning to booths requiring cleanup or removal (without permission) such as:
– Drink crates &/or coolers not properly returned
– Trash, boxes, tar paper, refuse, and/or non-approved ground cover
– Damage to building or infrastructure especially staples
– Where permitted, stored appliances must be closed and properly secured
5 A one-time application fee is required of new applicants is nonrefundable and not applied to booth or other fees.
6 Service Animals Only
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Sales Tax
Prater’s Mill has no opinion on the collection and reporting of sales tax. All municipal, state, and federal requirements in the collection and reporting of sales tax are the sole responsibility of Exhibitor and any assistance offered by Prater’s Mill shall not create any obligation or liability regarding Exhibitor’s compliance with same.
Prater’s Mill is required by the Georgia Department of Revenue to report the names of participating exhibitors and, where applicable, their GA Sales & Use Tax Number.
GA DOR also requires the distribution of FORM FS-32 Miscellaneous Event Sales Tax Collection and Reporting. We have converted the document into a digital form designed to be completed digitally with using Adobe Acrobat Fill & Sign. A paper copy of FORM FS-32 is also included in your exhibitor packet
GEORGIA DEPARTMENT OF REVENUE:
“Any unregistered vendors (those without a sales tax account with the State of Georgia) that are participating in your event should report the sales tax that they collect on this return. The sales tax that is collected should be sent with the FS-32 return to the office address listed on the return. Please provide the FS-32 form to the vendors at your event. Also, provide me … with a list of the vendors at your event.”
“If you are a registered user with the State of Georgia for Sales and Use Tax and will include these sales on your regular return, please provide your sales tax number…”
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Exhibitor Agreement
Prater’s Mill Foundation, Inc. (hereinafter referred to as “Prater’s Mill”), and related entities do hereby enter into this agreement with the undersigned Exhibitor (hereinafter referred to as “Exhibitor”) as follows:
For groups, organizations, companies or other entities acting as artists/vendors, Exhibitor hereby represents that he/she is authorized to act on behalf of same and bind such artist/vendor to the terms, conditions, release and consent contained herein. People working in the Exhibitor’s booth (hereinafter referred to as “Staff”) are considered extensions of the Exhibitor and are bound and regulated by this agreement as the responsibility of the Exhibitor.
Responding to the invitation to Exhibit, the Exhibitor requests space at Prater’s Mill Country Fair Fundraising Event and agrees to pay booth rent, option fees, utility, late and penalty fees in full prior to show date.
The Exhibitor agrees to present an exhibit of a quality consistent with the requirements and standards of this event and to obey all local and regional regulations and laws. Furthermore, Exhibitor hereby certifies that all work is original and handcrafted by them out of natural materials. Prater’s Mill reserves the right to demand removal by Exhibitor of any items which may not be in keeping with the show’s image, requirements or regulations.
Prater’s Mill reserves the right to make the policies, rules and regulations it deems proper and necessary. Which are contained within “Every Answer to Every Question Ever Asked” {EAEQ} and “Procedures & Regulations Compliance” {PRC}. The Exhibitor and Staff agree to read, accept and abide by such rules and regulations and any interpretation as is set forth by Prater’s Mill.
Prater’s Mill reserves the right to disqualify any exhibitor for failure to comply with rules, regulations or procedures and shall not be required to return any portion of Exhibitor’s entry fee, costs of exhibition or projected loss of revenue caused by failure to comply with rules.
The Exhibitor will ensure their display equipment, tents, cookers, generators, or other such equipment that is utilized in or around the exhibit space are installed securely. Exhibitor assumes responsibility for any damage or personal injury caused by Exhibitor negligence, Resolution of damages caused between Exhibitors shall be the sole responsibility of the parties, and Prater’s Mill shall not be liable for mediation of such disputes or the collection of any claimed losses.
Exhibitor waives any claim against Prater’s Mill, its agents, officers, or employees and assumes all liability for loss or damage to Exhibitor’s property. Prater’s Mill shall not be liable for any resulting damage or claim regardless of how such an injury or damage may have occurred. Exhibitors shall hold Prater’s Mill harmless and shall indemnify Prater’s Mill against all liability or expenses arising out of any claim of injury or damage to any person or property, together with all cost in connection with the defense thereto. The use of transportation or porters, if available, to aid in setup, unloading and loading, and/or other assistance is at Exhibitor’s own risk.
All municipal, state, and federal requirements in the collection and reporting of sales tax are the sole responsibility of Exhibitor. Any assistance offered by Prater’s Mill shall not create any obligation or liability to sales tax requirements.
Prater’s Mill has the Exhibitor’s permission to reproduce Exhibitor work through images/photos that have been submitted for the purpose of advertising and marketing the festival. Prater’s Mill also has Exhibitor’s permission to publish photographs or videos taken of Exhibitor, Staff, Exhibitor’s booth, and Exhibitor’s artwork/merchandise during the festival for purposes related to the promotion of the festival — past or future.
This contract is not binding until Prater’s Mill has issued written confirmation verifying that Exhibitor’s registration has been processed. All contracts are subject to cancellation by Prater’s Mill up to 48 hours before the event date due to unforeseen circumstances or necessary business accommodations. In the event of any such cancellation, Exhibitor’s sole remedy shall be the refund of registration and entry fees. This contract cannot be assigned, shared or sublet without the prior written consent of Prater’s Mill.
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Permits, Licenses, & Insurance
PERMITS, LICENSES, & INSURANCE: Permits and licenses are not required to operate any booth at the fair.
† LIABILITY INSURANCE IS REQUIRED IF:, Liability Insurance is required if you provide open samples, prepare food on site, or come into physical contact with the public in any way, inside or out. Such booths shall adhere to “Health & Safety” guidelines provide hand-sanitizing facilities and follow..
—➤ Prater’s Mill must be provided with a proof of liability insurance certificate reflecting coverage in an amount of no less than $1,000,000.00 naming as additional insured: “Prater’s Mill Foundation, Inc., 5845 Georgia Highway 2, Dalton GA 30721” and “Whitfield County BOC, 201 S. Hamilton Street, Dalton, GA 30720”. COI for each entity must be received no later than August 25. Upload with RSVP Registration form or email to fair@pratersmill.org.
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Health & Safety Compliance
- All foods, including ice, shall be in sound condition, free from spoilage, filth, or other contamination, and shall be safe for human consumption.
- Chilled samples and refrigerated food must be maintained at 45° F or below. At lease one thermometer must be available to regularly check chilled samples.
- Hot foods must maintain a temperature of 140° or above. All booths serving meat products must have Meat Thermometers.
- Food/samples will be protected from contamination, including dust, insects, rodents, unclean equipment and utensils, unnecessary handling, drainage, and overhead leakage during transportation, preparation and serving.
- Hand washing facility must be provided for workers. Compliance is easily achieved by providing a 5 gallon Igloo-type container filled with warm water, draining into a large trash can and liquid antibacterial soap for cleaning. Paper towels are satisfactory for hand drying.
- Water dispensers shall have a spigot that can be turned on and off. Not a push button type you must hold with one hand.
- Easily cleanable, nonabrasive countertops (no bare wood) must be used to prepare food (and samples) on site. This can be as simple as oil cloth or vinyl, or as elaborate as stainless steel.
- Wiping cloths shall be kept in a container of sanitizing solution, consisting of 2 teaspoons of household bleach per gallon of water. This solution shall be changed as often as necessary.
- All cleaning supplies shall be kept separate from foods and food preparation areas.
- Equipment must be cleaned and sanitized at least daily.
- Dirt floors must be covered with tar paper where food prep occurs.
- Tobacco use is not allowed within food preparation and service areas.
- Pump Style Hand Sanitizer provided by the exhibitor is to be available, placed where visible and marked to indicate public use.
- NOTE: Public Hand Washing Stations with ‘city’ water are located at the port-o-lets near Cotton Gin and planned for the side room of the Store.
- Food Booth and those with open flame are required to have at least one (1) charged and working Fire Extinguisher rated to potential fire hazards. The Fire Department will be checking that each booth complies.
- All extension cords must be of outdoor quality, 25 foot or less in length and of Medium, Heavy or Extra Heavy Duty. The Fire Department will be checking that exhibitors comply to these requirements. See chart below.
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Drink Sales & Coke® Products
Exhibitor may NOT SELL any canned, bottled, or packaged drinks, water, or sodas NOT purchased from Prater’s Mill. All booths may sell regular coffee, brewed tea (hot/cold/sweet/un-), lemonade, limeade, and/or Coke® products† if approved.
There is no upfront cost. Prater’s Mill acts as creditor and distributor. We have negotiated a discounted fundraiser rate which allows near 45% profit. Everyone sells Coke® Products for same $price/bottle. Exact prices, costs, and percentages for each beverage line will be provided prior to the Fair. All prepackaged drinks MUST be purchased through Prater’s Mill. Handmade drinks MUST be approved by the committee. A variety of Ice Chests are available to use: select and return at rear of stage
Products Available:
Coke, Diet Coke, Sprite, Dr. Pepper, Dasani Water, and Powerade: Lemon-Lime, Mountain Berry Blast, Fruit Punch, and Grape.
Bagged ‘Hard’ Ice is available for purchase on site at Ice Cream booth #014.
Fair Action Items:
- FRIDAY pickup drinks and borrow ice chests from back stage.
- SATURDAY pickup more and/or swap or return full matched cases. (plastic case @ coke truck)
- SUNDAY by 6 p.m return full matched case and pay Prater’s Mill in full (cash or check)
Exhibitor is responsible:
- for transportation of drinks (no vehicles allowed during show hours).
- to clean ice chests before and after use and return them backstage at show’s end.
- -➤ If vehicle is needed to transport drinks Sunday night, see Angie at Saturday’s meeting only — NOT ON SUNDAY
Coke® Trailer is manned at these times ONLY:
- FRIDAY 9-11am & 4-7pm . .
- SATURDAY 5-7pm . .
- SUNDAY 4-6pm (payment due)
CHECKS: PAY TO THE ORDER OF: Prater’s Mill Foundation, Inc..
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Exhibit Map for Exhibitors
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Directions
Prater’s Mill Historic Site is located at, 5845, highway 2, Dalton Georgia, 30720. Parking is available on both Mill and Store sides. For your safety, do not park on the roadside and use the creek side walkway and bridge underpass to walk from side to side.
Step by step DIRECTIONS from I-75
From I-75, take the Tunnel Hill / Varnell exit, #341 onto GA Highway 201, north. In 4.5 miles, at the Dollar General Store, turn right onto GA Highway 2. Continue for 2.6 miles to the Mill complex
Step by step DIRECTIONS 411
From GA Highway 411 go west on GA Highway 286. After 6.7 miles, turn right onto Dawnville – Beaverdale Road. In 3.2 miles, turn left onto Good Hope Road. After 2.4 miles, turn right onto Lake Francis Road. Continue for 1 mile, then turn left on GA Highway 2.
GPS:: Lat. 34.89.525 Lon. -84.92.011
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