Prater’s Mill Foundation, Inc. (hereinafter referred to as “Prater’s Mill”), and related entities do hereby enter into this agreement with the undersigned Exhibitor (hereinafter referred to as “Exhibitor”) as follows:
For groups, organizations, companies or other entities acting as artists/vendors, Exhibitor hereby represents that he/she is authorized to act on behalf of same and bind such artist/vendor to the terms, conditions, release and consent contained herein. People working in the Exhibitor’s booth (hereinafter referred to as “Staff”) are considered extensions of the Exhibitor and are bound and regulated by this agreement as the responsibility of the Exhibitor.
Responding to the invitation to Exhibit, the Exhibitor requests space at Prater’s Mill Country Fair Fundraising Event and agrees to pay booth rent, option fees, utility, late and penalty fees in full prior to show date.
The Exhibitor agrees to present an exhibit of a quality consistent with the requirements and standards of this event and to obey all local and regional regulations and laws. Furthermore, Exhibitor hereby certifies that all work is original and handcrafted by them out of natural materials. Prater’s Mill reserves the right to demand removal by Exhibitor of any items which may not be in keeping with the show’s image, requirements or regulations.
Prater’s Mill reserves the right to make the policies, rules and regulations it deems proper and necessary. Which are contained within “Every Answer to Every Question Ever Asked” {EAEQ} and “Procedures & Regulations Compliance” {PRC}. The Exhibitor and Staff agree to read, accept and abide by such rules and regulations and any interpretation as is set forth by Prater’s Mill.
Prater’s Mill reserves the right to disqualify any exhibitor for failure to comply with rules, regulations or procedures and shall not be required to return any portion of Exhibitor’s entry fee, costs of exhibition or projected loss of revenue caused by failure to comply with rules.
The Exhibitor will ensure their display equipment, tents, cookers, generators, or other such equipment that is utilized in or around the exhibit space are installed securely. Exhibitor assumes responsibility for any damage or personal injury caused by Exhibitor negligence, Resolution of damages caused between Exhibitors shall be the sole responsibility of the parties, and Prater’s Mill shall not be liable for mediation of such disputes or the collection of any claimed losses.
Exhibitor waives any claim against Prater’s Mill, its agents, officers, or employees and assumes all liability for loss or damage to Exhibitor’s property. Prater’s Mill shall not be liable for any resulting damage or claim regardless of how such an injury or damage may have occurred. Exhibitors shall hold Prater’s Mill harmless and shall indemnify Prater’s Mill against all liability or expenses arising out of any claim of injury or damage to any person or property, together with all cost in connection with the defense thereto. The use of transportation or porters, if available, to aid in setup, unloading and loading, and/or other assistance is at Exhibitor’s own risk.
All municipal, state, and federal requirements in the collection and reporting of sales tax are the sole responsibility of Exhibitor. Any assistance offered by Prater’s Mill shall not create any obligation or liability to sales tax requirements.
Prater’s Mill has the Exhibitor’s permission to reproduce Exhibitor work through images/photos that have been submitted for the purpose of advertising and marketing the festival. Prater’s Mill also has Exhibitor’s permission to publish photographs or videos taken of Exhibitor, Staff, Exhibitor’s booth, and Exhibitor’s artwork/merchandise during the festival for purposes related to the promotion of the festival — past or future.
This contract is not binding until Prater’s Mill has issued written confirmation verifying that Exhibitor’s registration has been processed. All contracts are subject to cancellation by Prater’s Mill up to 48 hours before the event date due to unforeseen circumstances or necessary business accommodations. In the event of any such cancellation, Exhibitor’s sole remedy shall be the refund of registration and entry fees. This contract cannot be assigned, shared or sublet without the prior written consent of Prater’s Mill.