Introduction
Prater’s Mill Foundation (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website pratersmill.org or interact with our organization.
Information We Collect
Information You Provide to Us
We may collect personal information that you voluntarily provide to us, including:
- Contact Information: Name, email address, phone number, and mailing address
- Donation Information: Payment details (processed securely through our payment processor), donation amount, and donation frequency
- Volunteer Information: Skills, availability, interests, and emergency contact information
- Vendor Information: Business name, contact details, products/services offered, and payment information for event participation
- Event Registration: Information provided when signing up for newsletters, mailing lists, or event notifications
- Private Event Bookings: Details provided when inquiring about or booking our venue for private celebrations
- Communication Preferences: Newsletter subscriptions and event notifications
- Other Information: Any information you choose to provide through contact forms, event registrations, or correspondence
Information Collected Automatically
When you visit our website, we may automatically collect certain information, including:
- Device Information: Browser type, operating system, and device identifiers
- Usage Data: Pages visited, time spent on pages, and navigation paths
- Log Data: IP address, date and time of access, and referring URLs
We do not use Google Analytics or similar third-party analytics tools.
How We Use Your Information
We use the information we collect to:
- Process donations and issue tax receipts
- Communicate with supporters, volunteers, and beneficiaries
- Send newsletters and updates about our programs (with your consent)
- Coordinate volunteer activities and events
- Process vendor applications and manage event participants
- Respond to inquiries and provide support
- Improve our website and services
- Comply with legal obligations
- Maintain records for organizational purposes
How We Share Your Information
We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:
- Service Providers: With trusted third-party vendors who assist with payment processing, email distribution, or other services (under confidentiality agreements)
- Legal Requirements: When required by law, court order, or government regulation
- Protection of Rights: To protect the rights, property, or safety of our organization, our beneficiaries, or others
- With Your Consent: When you explicitly authorize us to share your information
Data Security
We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
Your Rights and Choices
You have the right to:
- Access: Request a copy of the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information (subject to legal requirements)
- Opt-Out: Unsubscribe from marketing communications at any time
- Objection: Object to certain processing of your information
To exercise these rights, please contact us using the information below.
Cookies and Tracking Technologies
Our website may use essential cookies to ensure proper functionality. We do not use tracking cookies or third-party advertising cookies. You can control cookies through your browser settings.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.
Third-Party Ticket Sales
Tickets for our annual fundraiser event are sold through a third-party platform. We do not collect or process ticket purchase information. Please refer to the third-party ticket vendor’s privacy policy for information about how your ticket purchase data is handled.
Photography and Video at Events
We may take photographs and videos at our public events for promotional and organizational purposes. By attending our events, you consent to being photographed or recorded. If you prefer not to be photographed, please notify our staff at the event. We are especially mindful of photography involving minors and will seek parental consent when appropriate.
Children’s Privacy
Our services are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe we have collected such information, please contact us immediately.
Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Donation records may be retained longer for tax and accounting purposes.
Data Location
Our organization is based in the United States, and your information is collected, stored, and processed in the United States. If you are accessing our website from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States in accordance with this Privacy Policy and U.S. law.
Changes to This Privacy Policy
We may update this Privacy Policy periodically. We will notify you of significant changes by posting the new policy on our website with a revised “Last Updated” date. Your continued use of our services after changes constitutes acceptance of the updated policy.
Contact Us
If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us:
Prater’s Mill Foundation
PO Drawer H
Varnell GA 30756
Email: info@pratersmill.org
Phone: 706.694.MILL
Donor Privacy Commitment
We respect the privacy of our donors and adhere to the following principles:
- We will not share or sell donor information with third parties
- Donors may request to remain anonymous
- Donors can opt out of mailings or communications at any time
- We maintain accurate donor records and honor donor restrictions on gift use